Privacy Statement

We understand that the privacy and the security of your personal information is extremely important. This notice sets out what we do with your personal information, what we do to keep it secure, from where and how we collect it, as well as your rights in relation to the personal information we hold about you.
If you don't want to read all the detail, here are the things we think you'd really want to know:

Your personal information is, where appropriate, shared within KeelWorks LTD.
We do use a number of third parties to process your personal information on our behalf and some of them are based outside of the European Economic Area.
You have a number of rights over your personal information. How you can exercise these rights is set out in this notice.

Who are we?
When we say 'we' or 'us' in this policy, we're referring to the legal entity that constitutes KeelWorks LTD.

What sorts of personal information do we hold?

Information that you provide to us when you apply for a job such as your name, address, date of birth, marital status, referees, NI number, employment history and qualifications;
Your details when you submit a contact form or when you subscribe to our mailing list.
Your contact details and details of the emails and other communications you receive from us.

It is your responsibility to ensure that the information you provide is truthful and accurate.

Our legal basis for processing your personal information

Whenever we process your personal information we have to have something called a "legal basis" for what we do. The different legal bases we rely on are:

Consent: You have told us you are happy for us to process your personal information for a specific purpose;
Legitimate interests: The processing is necessary for us to conduct our business, but not where our interests are overridden by your interests or rights.
Performance of a contract: We must process your personal information in order to be able to provide you with one of our products or services;
Vital interests: The processing of your personal information is necessary to protect you or someone else's life;
Public information: Where we process personal information which you have already made public;
Legal claims: The processing of your personal information is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity; and
Legal obligation: We are required to process your personal information by law.

How do we use your personal information?
We may use your information in the following ways:

Your application/CV/Portfolio- we need to use your personal information so we can process your application for a job.
Other jobs- we may use your information to consider you for alternative positions which you may be a match for if you've agreed to us retaining your record for this purpose.
Legal obligations- we use your personal information to comply with any legal obligations that we have.
Analytics and profiling- we use your personal information for statistical analysis and to help us understand more about the people who apply for jobs with us.
Contacting you- we use your personal information to contact you in connection with your application.
Personnel record - if your application is successful then we use your personal information to create your personnel record.
Referees- we use the information you provided to contact your referees to obtain references if you are successful in your application.
Pre-employment checks- for certain roles we conduct pre-employment but we do not conduct these unless you have been offered a role.
Equality, diversity & inclusion- this information will be held separately from your application form, this will be used for monitoring purposes and validating the fairness of our tests.

Who might we share your personal information with?

KeelWorks internal staff in different departments - where appropriate we will share your personal information in certain circumstances with other departments within KeelWorks LTD.

Our service providers- we sometimes work with suppliers to help us recruit successfully. These third parties process your personal information on our behalf and are required to meet our standards of security before doing so.

Other organisations and individuals- we may share your personal information in certain scenarios. For example:

If we are required to by law, under any code of practice by which we are bound or where we are asked to do so by a public or regulatory authority such as the police or the Department for Work and Pensions;
If we need to do so in order to exercise or protect our legal rights, users, systems and services; or
In response to requests from individuals (or their representatives) seeking to protect their rights or the rights of others. We will only share your personal information in response to requests which do not override your privacy interests.

Your rights

You have a number of rights under data protection legislation which, in certain circumstances, you may be able to exercise in relation to the personal information we process about you.

These include:

the right to access a copy of the personal information we hold about you;
the right to correction of inaccurate personal information we hold about you;
the right to restrict our use of your personal information;
the right to be forgotten
the right of data portability; and
the right to object to our use of your personal information.

Where we rely on consent as the legal basis on which we process your personal information, you may also withdraw that consent at any time.

If you are seeking to exercise any of these rights, please contact us using the details in the "Contact Us" section below. Please note that we will need to verify your identity before we can fulfil any of your rights under data protection law. This helps us to protect the personal information belonging to our customer against fraudulent requests.

How long will we keep your personal information for?

We will keep your personal information for the purposes set out in this privacy policy and in accordance with the law and relevant regulations. We will never retain your personal information for longer than is necessary. If there hasn't been activity on your candidate profile for 18 months, your data will automatically be deleted, should you want your details removed before this time you can get in touch using the email provided below.

Security

We take protecting your personal information seriously and are continuously developing our security systems and processes. Some of the controls we have in place are:

We limit physical access to our buildings and user access to our systems to only those that we believe are entitled to be there;
We use technology controls for our information systems.
Systems are proactively monitored
We utilise industry "good practice" standards to support the maintenance of a robust information security management system; and
We enforce a "need to know" policy, for access to any data or systems

If you would like to exercise one of your rights as set out in the "Your rights" section above, or you have a question or a complaint about this policy, or the way your personal information is processed, please contact us by emailing contact@keelworks.co.uk